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Poster Preparation Instructions

POSTER SESSIONS:

Poster sessions for research and education projects will be scheduled in the first and second day of the Forum. Each session will be one and a half hour long. The presenter should setup the poster at the date and time previously informed. The presenter needs to spend the entire period of the assigned time at the poster.

POSTER PREPARATION:

Purpose: A poster is a graphically based approach to presenting research and education projects that should cover the KEY POINTS of the work. It should: provide a brief overview of the work, generate active discussion and questioning during a short time frame.

Format: All posters should include the title at the top and covering the width of the board, below the title the author(s) name(s), and affiliations. The format will vary according to the type of work submitted. For example, the standard for a research poster is: Short summary justifying the rationale of the project, the methods used, the results or outcomes, and the conclusions. Introduction: Provide clear statements about the background of the problem and/or hypothesis and its relevance. Also, describe the objectives and the specific aims. Methods: Explain the methodologies, strategies or activities that have been used to address the problem. Results: Show the results or outcomes. Use graphs, charts, diagrams and/or photos. Conclusions: List the main findings. References: Cite only a few of the most important references. Acknowledgements: Acknowledge the supporting as well as the funding sponsors. Further Work: May include recommendations about future work.

Design and Layout: The poster must fit to a board of 4’ x 6’, but does not necessarily have to fill the entire dimension and must be oriented in the "landscape" position. See Figure 1 below as an example of the layout. Leave some open space in the design. An open layout is less tiring to the eye and mind.

Graphs and diagrams: A picture can replace lots of words. All visuals should be labeled with a figure number and title, identifying axes labels, units etc. Choose appropriate graph types (e.g. bar-graphs, line-graphs, pie-charts, etc.). Drawings and labels should be large and clear enough to be legible from a distance of 3 ft. Tables can be useful to present information concisely, not only statistical information, but also other categories. Make sure they are simple and do not contain excessive information.

General Ideas: The most effective posters provide minimal text and keep the material simple. Make full use of the space, but do not cramp a page full of information. Use headings to indicate each poster section. Use only pertinent information. Be selective when showing results or outcomes. Present only those that illustrate the main findings. However, do keep other results handy so that you may refer to them when asked. Consider using "bullet statements" to make your points short and clear. The rules on text are "less is more" and "bigger is better." Limit the text to about one-fourth of the poster space, and use "visuals" (graphs, photographs, schematics, maps, etc.) to tell the "story." Colors should be used only to emphasize, differentiate and to add interest. Do not use colors just to impress! Equations should be kept to a minimum.

Poster preparation with Power Point: Create a blank presentation. Go to File – Page Setup- set size to desired stats (examples: 36”x 56”, 36”x 48”). Posters can be printed up to 56” wide, but they should always be 36” long. Text font size should be from 16 to 30 and titles usually from 60 to 100. It is preferable to use .jpg format to incorporate graphics to your slide. If a background is going to be used, it should be a light color or a mix with white.

 

Figure 1. Conventional layouts for a poster.
Long panel at top-center is title/author banner. Individual panels can be connected by numbers and arrows. Also, note the use of space between panels to achieve visual appeal.